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Select a function from the menu on the left,
or
Select a topic below for help.

The Menu Pane:  Start a Broadcast
                                 Broadcast Status
                                 Directory of Lists
                                 List Upload
                                 List Download
                                 Display List Contents
                                 Remove List

About Lists:          List Names
                                 List File Contents
                                 Multiple Lines
                                 Address Values
 

List Upload:
Use List Upload to install and register your address list with the AAPT Enhanced Fax Document Delivery System. Once your list has been accepted, you can enter the list's name on the Broadcast Request Form to send documents and faxes to all the recipients on the list.
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We accept text files in CDL, CSV or SendEndformats for list registration. See List File Contents for information on file formats.


List Download:
The Download function provides allows you to retrieve a copy of your list from the system. It will output lists using the category headings described in the List File Contents section. List downloads in the CDL/CSV formats are only allowed for lists that were uploaded using the WWW interface. All lists may be downloaded using the SendEnd Format.
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Display List Contents:
The Display function provides for the viewing of a registered list. It will display all headings available in the list (even headings not listed as valid WWW List headings described in the List File Contents section.)
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 Remove List:
The Remove list allows you to instruct the system to discard the named list. Once discarded, the name may no longer be used as the target
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Directory of Lists:
 This list function provides a complete directory of the lists available to the user. See List Names for an explanation of the character in front of the list name. The directory pane provides short cuts to the view, upload, download and remove functions. Click on the list's name to view its contents. Click on the up arrow to replace the list using the same name. Click on the down arrow to receive a copy of the list. Click on the trash can to remove the list from the AAPT Enhanced Fax
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Start Broadcast:
This link is a quick jump to the Broadcast Submission form. Use the Broadcast Submission form to send documents to the recipients in your lists.
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Broadcast Status:
This link is a quick jump to the Broadcast Job Query form, to check on jobs currently in progress, or recently completed. Using this form, you may check on all current jobs, and any jobs submitted up to 3 days ago.
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List Names:
List names should generally be made up of letters, digits, and underscores. List names may not contain spaces or other white space. List names should not contain punctuation characters, except for the underscore.

The characters '!', '#', '@', and '$' have special meaning to the system, when they are the first character of a list name.

The '!' character identifies the list as a "user level" list. It is accessible only by the AAPT Enhanced Fax ID registered it.

The '#' character identifies the list as a "customer level" list. It is accessible by any AAPT Enhanced Fax ID owned by the same customer. For example, if ABC company had two users: ABC/SALLY and ABC/JOHN, Sally and John may each have their own list named '2001', and a company wide list named '2002'. The directory of lists would show '!2001' and '#2002' as the list names. John could not access Sally's list, nor vice versa. Both could access '#2002'

Care should be taken before uploading or removing a customer level list.

The '@' and '$' characters are reserved for special purposes. Use them only if instructed to do so by your AAPT Enhanced Fax Representative
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List File Contents:

Field Name

Description

Values

Mandatory

Multiple Lines Allowed

Ref

Item Reference, should be unique within list

should be unique within list Any 7 bit Latin ISO characters (ASCII)

No

No

Type

Type of address in Address Field

Optional if list consists entirely of fax and e-mail addresses

Required for all other address types.

'fax'
'internet' (e-mail) 'telex'
'cablegram' 'mailgram'
'list'
'mbox'

No for Fax and E-Mail Addresses

Yes for all others.

No

Addr

Target Address

Consistent with Type field

Yes

Yes, depending on address

Header

Pilot line at the top of each fax page Ignored for all other address types. Only first 20 characters are used by the system

Any 7 bit Latin ISO characters (ASCII)

No

No

To

Text for use on Coversheet, BannerFX

Any Language Characters

No

Yes

 From

Text for use on Coversheet, BannerFX

Any Language Characters

No

Yes

Attn

Text for use on Coversheet, BannerFX

Any Language Characters

No

Yes

AltType

Alternate Address Type

same values as Type:

'fax'
'internet' (e-mail) 'telex'
'cablegram' 'mailgram'
'list'
'mbox'

No

No

No AltAddr

Alternate Target Address

Consistent with AltType field

No

Yes, depending on address

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 





Mandatory Field(s) must be included in all lists.
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Multiple Lines:
 Multiple lines are allowed using the following numbering scheme. That scheme allows any number of either '-' or '_' (but not both for the same field) to be followed by the column number. Multiple lines only apply to TO, FROM, ATTN, and when appropriate ADDR. All other fields are limited to a single line.

For example, for five 'To' lines, it could be a set up as:

'To_1", 'To_2", 'To_4", 'To_3", 'To_5"

or

To'To1", 'To2", 'To3", 'To4", 'To5"--1", "To--2", "To--3", "To--4", "To--5"

or

The number, not the column position, determines the order of the columns in the list. So for the first example given above, the list columns 4 and 3 would be switched in the List.
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Address 'Addr' Values:
'Addr' must be a valid address based on the address type 'AddrType' selected. For example,

'email@work'
is an invalid address when used as a 'fax' phone number, but is a valid format for an Internet E-Mail address. All others data fields may contain any 7 bit Latin ISO (ASCII) data or alternate character encoding data.

If the field contains CDL or CSV characters or alternate character encoding data, the field should be enclosed with quotes, even in a CSV formatted file. This will allow the list to contain formatting characters without interfering with the format.
For example, the list field:    Sydney, NSW.
for either a CDL or CSV file should be: "Sydney, NSW."
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Format of a CDL (Comma Delimited) File:
A CDL file is formatted with each column enclosed in quotes and separated with commas. Each line has the same number of columns, the first line is the Column Title or Heading line, as in:

"Heading 1","Heading 2","Heading 3"
"Line 1 Heading 1", "Line 1 Heading 2", "Line 1 Heading 3"
"Line 2 Heading 1", "Line 2 Heading 2", "Line 2 Heading 3"
"Line 3 Heading 1", "Line 3 Heading 2", "Line 3 Heading 3"

A valid List CDL File would be:

"Ref","Addr","Type","To_1","To_2","From_1","From_2"
" 1","12125551212","fax","Operator","100","Test 1","New York, NY"
" 2","12125551212","fax","Operator","101","Test 2","New York, NY"
" 3","12125551212","fax","Operator","102","Test 3","New York, NY"
" 4","12125551212","fax","Operator","103","Test 4","New York, NY"
" 5","12125551212","fax","Only this field",,"Test 5","New York, NY"
" 6","12125551212","fax","Next field empty","","Test 6","New York, NY"


Note that for line 5 above, the To_2 field is missing, resulting in only one 'To:' line. For line 6 above, the To_2 field will be a blank line, resulting in two lines for the 'To:' field.
 

Format of a CSV (Comma Separated) File:
 A CSV file is formatted with each column separated with commas. Only field containing commas or Alternate Character Encoded Data are encoded with quoted. Each line has the same number of columns, the first line is the Column Title or Heading line, as in:


Heading 1,Heading 2,Heading 3
Line 1 Heading 1, Line 1 Heading 2, Line 1 Heading 3
Line 2 Heading 1, Line 2 Heading 2, Line 2 Heading 3
Line 3 Heading 1, Line 3 Heading 2, Line 3 Heading 3

A valid List CDL File would be:

Ref,Addr,Type,To_1,To_2,From_1,From_2
1,12125551212,fax,Operator,100,Test 1,"New York, NY"
2,12125551212,fax,Operator,101,Test 2,"New York, NY"
3,12125551212,fax,Operator,102,Test 3,"New York, NY"
4,12125551212,fax,Operator,103,Test 4,"New York, NY"

Note that "New York, NY" must be quoted because of the comma between New York and NY. If the quotes are missing, an error message would be issued that those lines contain an extra field.
 

Format of a SendEnd File:
 SendEnd is a proprietary AAPT format. It may be used as an exchange format among AAPT provided tools. In general, the use of CSV or CDL is recommended.
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Start a broadcast:

The Start a Broadcast page provides a variety of options, as explained below:

  • Make sure the User ID and Customer name at the top of the form are correct. Some Browsers and Internet Servers may cache this page from a previous user on your system.
  • Click the "Browse Lists" button to see all registered list names in a separate page which will open on top of this one.
    • Highlight any list name by clicking on it, then click "Add" to add the list to the Start a Broadcast page.
    • You can select a range of lists by holding down the "Shift" key and clicking the first and last list, or select a series of lists by holding down the "Control" key, and clicking each name in turn.
    • Click "Add" to add the list names selected to the Start a Broadcast form.
    • To preview a list's contents, highlight the list name and click "View" to open another page that shows the contents of the list.
    • When finished entering list names, click the "Done" button.
    • If you make a mistake selecting list names, use the "Reset" button to clear all entries and start again.
    • If you already know the list names you want to use, you can type them directly into the "Listnames" box.
    • Additional Recipients: If you need to add additional destinations that are not present in any list, use any of the "Additional Adress" boxes.
      • Address Type - pick the appropriate value from the drop down box:
        Fax - for any Group III fax machine
        Then type the address in the "Address" box:
        • Fax - The standard dial code including the area code, and if applicable the international country code.

          Note: Additonal Addresses will not have optional To/Attn/Insert/Header fields.
    • File Name: Type in the complete location and filename on your PC or use the "Browse" button to find the file.
    • Note: If the file extension does not match the File Type, a warning box will appear asking if the File type should be changed.
    • File Type: Select the correct file type from the drop down box:
      a) Acrobat is for Adobe Portable Document Files (PDF)
      b) PostScript is for Adobe PS files
      c) Text is for plain ASCII text files
      d) PCL5 is for Hewlett Packard Printer language files
      e) TIFF is for Fax image and XAR files
    • Fax Output Mode: For fax destinations, select either Standard or Fine mode delivery. Standard mode is appx 100x200 lines per inch; Fine mode is appx 200x200 lines per inch resolution.
    • If no other Delivery Options are needed, you can press the "Submit Broadcast" button to launch the Broadcast.
    • Delivery Class: Click the Drop-down box for other than the default selection:
      • Select "Express" for Immediate Delivery Attempts
      • Select "Off-Peak" for Delivery Attempts beginning after 9PM Eastern time. Attempts may start any time between 9PM and 7AM.
      • Select "Scheduled" if you want attempts to start at a particular time and/or day. If Scheduled is selected, the date and time boxes are filled in with the PC's current values.
        Use the drop down boxes to change to the date and/or time you wish using your local PC time.
        You can schedule a job up to 7 days in the future.
        Note: The time will be changed to GMT when uploaded to the Host System.
    • Report Type: Select from the type of delivery reports available from the Drop-down box:
      • Detail - A report specifying the final delivery or non-delivery status for each destination in the list or lists.
        For each destination, the results, including number of attempts.
      • Exception - A report specifying only those destinations that could not be delivered, with the number of attempts and reason.
      • Conditional - A report is generated only if one or more destinations could not be delivered.
      • Summary - A report specifying only the totals delivered and not delivered.
      • None - No report is generated.
    • Customer Reference: An optional identification you can give for this broadcast. This field can be up to 40 characters in length, although only 20 characters will show in the report.
      This reference can be used in the Broadcast Status form to find the status for this particular broadcast (job).
    • Billing Code: An optional billing or department code you can give for this broadcast. This field can be up to 20 characters in length.
    • Global Header: An optional field of up to 20 characters. When data is entered here, the header field for each destination is replaced with this value. This value then prints in the top header line of each delivered fax (at the very top of the page). This field is generally used when you want your FROM information to print on all delivered fax pages.
    • Letterhead: If you have registered one or more letterheads in the Host System, this optional field allows selection of which letterhead to use for fax delivery addresses.
      Letterheads usually contain the sender's logo and other fixed data, and may be located at the top and/or bottom of the page. Letterheads can exist on the first page alone, or have the same or different information on succeeding pages.
      The input document must avoid placing any text or graphics in the area where the stored letterhead has data/graphics.
      The default of "None" is shown in the selection box.
      To choose a Letterhead:
      • Type the name of your letterhead in the box, replacing "none"
      • Alternatively click the "Browse Letterheads" button to open a new pane that will show the stored letterhead names. Highlight any letterhead name by clicking on its name, and then click the "Select" button to use this letterhead.
        Then click the "Done" button or close the letterhead pane by clicking the "x" in the top right corner.
      • To unselect a Letterhead, either delete the name in the box, type "none" or select "none" from the Browse Letterheads list (it is at the top of the list)
    • Bannerfx Name: If you have a registered Bannerfx you can select which one to use.
      • Click on the "Bannerfx Name" Drop Down box and select any named Banner by clicking on the name.
        Selecting a Bannerfx name will automatically cause the "Use Bannerfx" box to display "Yes"
      • Each Bannerfx page will be filled in with the information from the "To," "Attn," "Insert," and "From" fields in the List, if present, for each fax destination. See "Overides."
      • To unselect a Bannerfx, click on the name to open the drop-down box, and select the "blank" name at the top of the list, or change the "Use Bannerfx" box to "No"
    • Cover Sheet Options: You can request a default (sys_default) or registered custom cover page to precede the document to each destination. Each destination cover page will be filled in with the information from the "To," "Attn," "Insert," and "From" fields in the List. See "Overides"
      • Type the name of the cover in the "Custom Cover" box. This will automatically cause the "Send Cover" box to display "Yes."
      • Alternatively click the "Browse Covers" button to open a new pane that will show the stored cover page names for this account. Highlight any cover page name by clicking on its name, and then click the "Select" button to use this cover page.
        Then click the "Done" button or close the coverpage pane by clicking the "x" in the top right corner. This will automatically cause the "Send Cover" box to display "Yes."
      • To unselect a Cover page, delete the name in the Custom Cover box or change the "Send Cover" to "No."
    • From: This optional box can be used to specify global "From" information to be used on a Cover Page or Bannerfx.
      Type or copy the information into this box. Multiple lines of data may be input, but useage is dependent on the specific Cover Page or Bannerfx used.
      This information is used only for fax destinations.
      See "Overides"
    • Attn /Subject/Comment: This optional box can be used to specify global information to be used either on a Cover Page, Bannerfx, or email destination's subject field.
      Type or copy the information into this box. Multiple lines of data may be input, but usage is dependent on the specific cover page or Bannerfx used.
      See "Overides"
    • Overides
      • When a destination in a list has data in the "From" field (any line), this data takes precedence over "From" data entered in the Start a Broadcast form. For any destination that has no data in all of the "From" lines, the values in the Start a Broadcast "From" field will be used.
      • When a destination in a list has data in the "Attn/Subject/Comment" field (any line); this data takes precedence over "Attn/Subject/Comment" data entered in the Start a Broadcast form. For any destination that has no data in all of the "Attn/Subject/Comment" lines, the values in the Start a Broadcast form for this field will be used.

    When finished entering all data, click on the "Submit Broadcast" button. You will receive a positive or negative acknowledgement after the data and file has been uploaded to the host. The Browser may appear to be frozen while the upload is in progress.

    You will be given a Job Number and other details if the message has been accepted. 
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